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Schedule and Manage Meetings Using Teams

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View, schedule, and manage appointments and meetings in Microsoft Teams to keep your team on track. Watch this brief video to learn how.
View meetings
  • Select Calendar to view your appointments and meetings for the day or work week.These appointments stay synchronized with your Outlook calendar.
  • Select a meeting invite to see what the meeting’s about, who’s attending, and to respond to the meeting.


Schedule a meeting
  1. Select New meeting.
  2. Type in a meeting title and enter a location.An online meeting is created by default.
  3. Choose a start and end time, and add details if needed.
  4. Enter names in the Invite people box to add them to the meeting.

    Note: To invite someone outside your organization, type in their email address and they’ll get an invite to join as a guest — even if they don’t have Microsoft Teams.

  5. See everyone’s availability in the Attendees list and, if needed, choose a suggested time or select Scheduling assistant to see more available times in a calendar view.
  6. Under Select a channel to meet in, select the drop-down arrow to manage your meeting’s privacy settings:
    • Select None to keep your meeting private.
    • Select a channel to open the meeting to team members.If your meeting gets posted in a channel, it’ll appear under the Posts tab. Team members can set agendas, share files, or add comments.

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