With all the security and privacy issues swirling around Zoom video calls, we wanted to let you know that Zoom has made a lot of changes to address these issues. In addition, for those discussing more sensitive information, we’ve pulled together the following tips to help make your Zoom calls more secure. Finally, if you are regulated or regularly discussing confidential information, you might consider switching to Teams for compliance and privacy reasons.
Scheduling secure Zoom meetings
Use the following settings when scheduling Zoom meetings, and don’t forget to have participants use the latest Zoom client. Many of these settings can also be configured at the account level to make them the default for all future meetings.
| Settings | Setting Details |
| Avoid using your Personal Meeting ID (PMI) | Your PMI is a permanent meeting room reserved for you. If someone has your PMI, they can join all future meetings in your Personal Meeting Room. This is similar to a hotel lobby; you don’t want to have private conversations in your Personal Meeting Room. Use a Random Meeting ID instead. |
| Protect your Outlook Calendar | If your Outlook calendar details are shared with colleagues, they may be able to see your meeting password. Consider restricting access to your calendar details or edit the meeting details to remove the Zoom password. |
| Require a meeting password | Protecting your meeting with a password is an important step to ensure only authorized participants can join the meeting. |
| Disable Join Before Host | Prevent other participants from starting the meeting until the host has arrived. You can set an alternate host as your backup in case you are late or unable to attend. |
| Use the waiting room | Using the Waiting Room will give you the ability to admit participants on an individual basis. |
| Allow only authenticated users to join | If this is an internal company meeting, you can restrict access to authenticated users. |
Take control during your meetings
Use the following tools to manage meetings:
| Tools | Tool Details |
| Remove a participant from a Zoom Meeting or Webinar | If a participant becomes disruptive, you have the ability to remove them from the meeting.
|
| Lock your session | If you are sure all required participants have joined, you can prevent others from joining the meeting by locking the session.
|
| Disable Screen Annotation | Prevent participants from annotating on the screen during the meeting.
|
| Limit Screen Sharing to the Host | Prevent other participants from sharing content during the meeting.
|
